Recognition of external credits (NOT ACTIVE YET)

Click path: Recognitions/Achievement supplements

Use case: Stay abroad or study at another (German) university/college.

The application „Recognitions/Achievement supplements“ is for all students who either plan to spend a semester abroad or have completed a course of study at another university/college from which credits are to be recognised for their studies at Leuphana. You can generate your individual routing slip „Laufzettel“ or form for general recognition in the application „Recognitions/Achievement supplements“ after consultation with the respective module coordinator. This must be signed by you and the module coordinator and submitted to the Student Service. These instructions will guide you through the process step by step.

Open the application „Recognitions/Achievement supplements“. Click on the „Operations“ tab and select „New recognition“ from the drop-down menu.

The first thing to do is to determine the parameters and thus the context of the recognitions. Fill in the mask with the parameters and note the mandatory fields outlined in yellow.

• Studies: Within which study plan (major, minor, subject, degree programme) do you want to have the external achievements recognised?
• Type of recognition: „General recognition“
• Educational institution: Where do the external achievements you wish to have recognised come from?
• Date of recognition :Date of entry of the routing slip „Laufzettel“ or form for general recognition.

Click on „Save“. Open the „Select“ tab and continue with the „Positions“.

A „position“ corresponds to the mapping of externally acquired achievements to a module of the selected study plan of Leuphana in the ratio X:1. On the one hand, a position contains a number X of external achievements that you would like to have recognised and, on the other hand, a module for which you would like to have the externally acquired achievements recognised at Leuphana. Therefore, one position is required for each module to be recognised at Leuphana. To enter a position, click on the tab „Operations“ and select „New position“.

The first step is to record the external achievement. To do this, click on the „add“ link in the line „course(s) to be recognised“. A mask opens, which must be filled with the data of the external achievement to be recognised:

• Title of the event (if in a foreign language, please specify at least in English).
• Optional weekly hours or ECTS credits
• Original grade according to transcript (ToR)
• Type of course (seminar, lecture, tutorial)
• Academic year (the year always begins with the winter semester)

Then click on „Save and Close“. Repeat this step within position 1 for the number of external achievements that you would like to have recognised at Leuphana for a specific module. For the recognition of further external achievements for another module at Leuphana, enter a new position. To do this, click on the tab „Operations“ and select „New position“.

In a second step, you have to indicate for which module the external achievement(s) should be recognised at Leuphana. To do this, click on the „add“ link in the line „is/are recognised for ULG course(s)“. The curriculum of the study plan selected in the parameter opens. Open the individual paths with the arrow symbols (>). Select the module using the selection button and confirm with „Select…“. Select the proposed object in the line „to be added“, add the converted grade and confirm again with „Add“. If you wish to specify further modules in order to have other external achievements recognised, repeat this step in a new position.

In the overview of an position, you can also delete external achievements or modules of Leuphana. To do so, click on the X circled in black.

Confirm your entries with „Save and Close“ to access the overview of positions. If you want to edit a position you have created, click on the heading „Position X“. If you would like to remove an entire position including the external achievements and modules of Leuphana, click on the X circled in black.

If your application is completely correct and reconciled, go to the „Operations“ tab in the overview of positions, select „Confirm all positions“ and confirm with „OK“. The confirmed positions are displayed with a green tick in the column „Confirmation - Stud.“. You can now no longer edit your routing slip „Laufzettel“ or form for general recognition. It is now available for review by the Student Service. Then go to the „Operations“ tab and select „Print Request“. This is the routing slip or form for general recognition, which must be signed by the module coordinator and you before submission to the Student Service. In addition, please upload your external transcript of records as well as the final routing slip „Laufzettel“ or form for general recognition signed by all parties involved to the Student Dossier. There you will later also find your notification of recognition as soon as the examination has been completed in the Student Service.

Open the application „Recognitions/Achievement supplements“ to view the status of your form for general recognition. In the overview, you will see all requested, rejected and approved recognitions of your degree programme with the date of entry. In the column „Positions“ you can see the number of positions that have been recorded/the number of positions that have been confirmed by you/the number of positions that have been confirmed by Student Service (here: 2/2/1). Click on the link in the column „Recognition type“ to view the parameters or on the link in the column „Positions“ to get more information about the individual positions and the external achievements and modules of Leuphana contained therein.